Fixed fields


Bibliographic Level | Encoding Level | Publication Status |

Date 1, Date 2 | Audience | Language




The fixed fields contain coded information that facilitates retrieval and data manipulation.  The Voyager fixed fields consist of the Leader, the 005, 006, 007 and 008.  In OCLC, the Leader and the 008 are combined.  In the instructions below, the Voyager field name is given first, followed by the OCLC field name in parentheses.  For more extensive information and examples, refer to the OCLC Bibliographic Formats and Standards manual and the Voyager Cataloging Manual.  Review and edit (as appropriate) the following fields.





Bibliographic Level (BLvl).  The bibliographic level indicates the relationship between the item being cataloged and its constituent parts.  Look for bibliographic level m for monograph (complete in one part or a finite number of separate parts).  If the code is other than m, consult a cataloger.


Encoding Level (Elvl).  The encoding level identifies the degree of completeness of the bibliographic data.  If the code is other than BLANK or 8, search OCLC for a record that matches LC full level copy (see categories 1-4 in the instructions Beginning the Copy Cataloging Process in Voyager).




Publication Status (DtSt).  Identifies the type of date found in the Date 1 and Date 2 fields (Dates on OCLC).

s = single known date/probable date; a single year is on the item as the date of publication or copyright.  In the case of multivolume works (sets), all the volumes are published in the same year.

t = publication date and copyright date; used when there is both a publication and

copyright date.

r = reprint/reissue date and original; used for previously published works that have not changed enough to be published as a new edition.

m = multiple dates; used when volumes in a set are published in a span of two or more years.

q = questionable date; used when no date can be determined.  An approximate range of dates is given.



Date 1, Date 2 (Dates).  Identifies the date(s) of publication/copyright, etc.  When the Publication Status is coded s, t, m or q, the date(s) in Date 1, Date 2 should agree with the dates(s) in 260 |c.


Publication Status  s:  Date 1 = the imprint date (date of publication or copyright).  Date 2 is blank.

Publication Status  t:  Date 1 = date of publication.  Date 2 = copyright date.

Publication Status m:  Date 1 = date of publication of first volume.  Date 2 = date of publication of last volume (or 9999 if last volume unknown).

Publication Status  r:  Date 1 = date of the reprint (book in hand).  Date 2 = date of original publication (appears in a 500 note).

Publication Status  q:  Date 1 and Date 2 give an approximate date range, e.g., between 1965 and 1975.



Audience (Audn).  Identifies the intended audience for the item.  Look for code j (juvenile).  If the code is j, catalog the book for the juvenile collection following the instructions at 050 LC Call Number.



Language (Lang).  Identifies the language of the work.  The code is usually represented by the first three characters of the name of the language:  eng, fre, spa, por, ita, ger, etc.  Consult the Voyager drop down menu for the list of established codes.





MSF 10/17/2001


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Last updated 01/22/2002