Fondren & Science | Hamon
| Formats | Statistics
Call Number & Barcode Placement | SMU Preservation Photocopies
BOOKS WITH ACCOMPANYING MATERIAL.
Books with accompanying matter are common, and includes, but is not limited to, the following types: maps, computer disks, sound recordings, videos, supplements, indexes. Information regarding accompanying material may appear in field 300 or in a 5xx field. The guidelines below provide treatment for holdings (MFHD) and item records.
A. FONDREN AND SCIENCE
1. Book with accompanying material in pocket or attached to the book. Complete
1 MFHD record AND
1 item record. In the pieces field of the item record, count the book and the number of
accompanying pieces to arrive at the figure for total pieces
MFHD RECORD 852 0_ |b sci |h QA76.76.O63 |i 1928 1998
ITEM RECORD Pieces: 2
Add the format of the accompanying material as the final element in |i of the 852. (See item C below).
3. REFERENCE books accompanied by computer files (disk
or CD-ROM). The computer file does not receive a call
number; instead the term Electronic Resource, no call number assigned is entered in subfield h (|h) of the 852
field. Enter it as it appears in the example below according to capitalization and punctuation. The computer file is not
barcoded; therefore, in the 852 field, enter a subfield x and the abbreviation nbc (no barcode). The indicators for the
852 of the accompanying material should be 8_.
MFHD RECORD FOR BOOK
852 0_ |b fond,ref |h HG65 |i .P58 1996
MFHD RECORD FOR COMPUTER FILE
852 8_ |b fond,ref |h Electronic Resource, no call number assigned |x nbc
MFHD RECORD FOR BOOK
852 0_ |b ham |h NX512.W55 |i A4 1991
MFHD RECORD FOR ACCOMPANYING MATERIAL
852 0_ |b ham,av |h NX512.W55 |i A4 1991 Compact Disc
C. FORMATS OF ACCOMPANYING
This is not an exhaustive list, but is a list of the most common types encountered.
When tallying statistics, count the book as usual on the stat sheet for print materials. Do not count material in a pocket or attached to the primary material that is not represented by an item record. It is recorded as a “piece” on the item record for the primary material, but not barcoded and not counted on a statistical sheet. If the accompanying material is on a separate item record, count it on the appropriate stat sheet (print or non-print). Count it in the PIECES column only. Do NOT count it in the TITLES column.
CALL NUMBER AND BARCODE PLACEMENT
If the accompanying material is in the pocket attached to the book, write the call number on each piece. In the case of CD-ROMs do not write on the shiny surface. When the accompanying material is not in a pocket in the back of the book or attached to the book, follow the instructions below.
All Hamon non-book material is housed in their AV center. Remove CD-ROMS
and computer disks from the book. Place the CD-ROM in a jewel case (kept
at the music cataloger’s desk). We do not have jackets for the 3 ½
in. computer disks. Place them in an envelope along with the bar code.
Write the call number on the envelope. Hamon non-book materials should
be placed in end processing in the music section.
|JEWEL CASE FOR CD-ROM AND COMPACT
Write the call number on a book spine label.
| LABEL ON 3 ½ DISK
SMU PRESERVATION PHOTOCOPIES
This page is maintained by John
For questions about the content of this page, please contact Margie Steele-Fuller firstname.lastname@example.org
Last updated 05/13/2010