Southern Methodist University
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Application for Use

The Application for Use form may be submitted electronically. Alternatively, you may print the form, fill it out, and bring it with you when you visit the DeGolyer Library. Please read the regulations and procedures below before submitting either form.

Regulations and Procedures

  1. Library holdings are open to any individual engaged in serious research. Before examining materials, prospective readers must fill an application and provide proper identification, with photograph.
  2. Only note cards and other items necessary for research are permitted in the reading room. Lockers are provided for storing back-packs, purses, and other personal belongings. Materials taken into the area are subject to inspection by staff members before researchers leave the Reading Room.
  3. While personal computers are allowed in the Reading Room for note-taking, digital cameras, personal scanners, and other copying devices are not allowed. Researchers are asked to keep their cell phones in their lockers with their other personal effects or to turn their phones off in the reading room.
  4. Special care must be observed in handling materials in order to preserve them for future researchers. For this reason, eating, drinking, and smoking are not permitted. Only pencil may be used.
  5. The library reserves the right to limit the number of items issued to a researcher at any one time. In using manuscripts and photographs, the user should exercise particular care and return items in the same order in which they are received. If the user uncovers damaged or displaced items, please notify a staff member.
  6. Citations in either published or unpublished works should read: "[Collection name, Collection number], DeGolyer Library, Southern Methodist University, Dallas, Texas."
  7. Permission to publish, in circumstances where the library is qualified to grant such right, must be sought in writing. Receipt of a fully executed, signed copy of an Application to Publish by the researcher will signify the library's approval of an application.
  8. To preserve original materials, photocopying is limited. General guidelines for photo reproduction and duplication:
    • The library reserves the right to restrict the total number of copies made and to decide whether a particular item may be reproduced.
    • The applicant understands that while staff will take reasonable care in making copies, the library assumes no responsibility for the quality of the reproduction. The applicant agrees to pay the assessed fee upon the receipt of the copies, regardless of their quality.
    • The library will provide the requested photocopies by noon the next business day. Payment for the expected charge will be collected at the time the request is made. Adjustments will be paid when the request is picked up. If the request is to be mailed, a $5.00 charge will be added to the charges collected.
    • The undersigned expressly assumes all responsibility for observing applicable laws of copyright, literary right, property right, and libel. The undersigned also covenants and agrees to exonerate, indemnify, and hold Southern Methodist University, its Trustees, Fellows, Officers, Servants, and Agents harmless for and on account of any loss, cost, damage, or expense arising out of or in any way connected with the use which the undersigned makes or suffers or permits to be made of the materials used.

Image:[head-piece, p.327]
Montagu, Lady Mary Wortley. Lettres de Milady Wortlay Montagute, ecrites pendant ses voyages en diverses parties du monde. (A Londres et se trouve a Paris : Chez la veuve Duchesne, libraire ..., 1783).

Application for Use

Photographic Reproduction Policy

Fee Schedule

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