Southern Methodist University
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Photographic Reproduction Policy

This policy applies to reproducing manuscript, print, graphic, and photographic materials. All reproductions are performed by DeGolyer Library staff. The Library does not permit researchers to use their own equipment to photocopy, photograph, or scan materials held in DeGolyer Library. All requests for scanning or photocopying must be approved by a staff member. Requests may be denied if the item is too fragile or too large to be scanned or photocopied with available equipment, or if the size of the request will place an unreasonable strain on available staff resources. All digital reproductions, photographic reproductions, and large reproduction orders must be paid for in advance.

DeGolyer Library provides a range of reproduction options, from photocopying to digital images. Researchers are encouraged to consider how they plan to use the reproduction and to choose the option that most closely meets those needs.

Please note that, in general, the Library will not reproduce entire works. For published works, the following guidelines generally apply:

50 or more pages : no more than 10 % of the work may be copied

10 or fewer pages : the entire work may be copied

Reproduction requests are filled in the order they are received and as time permits.

Payment: All requests will be invoiced and paid in full before work will be done. Do not send payment until you receive an invoice. Acceptable forms of payment are:

  • Cash (for onsite orders only; do not mail)
  • Check payable to DeGolyer Library
  • Interdepartmental charge, Intercampus charge
  • Money order or international money order
TAX: The 8.25% Texas sales tax is levied on all reproduction order except:
  • those shipped to an address outside Texas
  • those accompanied by a state-issued resale number
  • those generated by the Federal government

All proposed commercial use of materials must be stated in advance. The Library reserves the right to charge a special fee in any instance where material is reused for purposes other than that for which it was originally ordered, or for strictly commercial ventures, e.g., textbooks, commercially sponsored film, television, advertising, etc. The Director reserves the right to refuse to copy materials intended for commercial use. A special USE FEE will be charged for all commercial use approved by the Director.

Fees and charges are subject to change without notice.

Photocopies: If an item is oversized or fragile, it may not be possible to photocopy it. Items that are tightly bound, have low contrast between the text and page color, or with glossy pages may not photocopy well. For preservation reasons, some items simply may not be photocopied.

Digital copies: Digital copies can be provided with a resolution of 150 pixels per inch (ppi) in JPEG (JPG) format, which are appropriate as reference copies. Please contact the library to inquire about obtaining copies in other formats or resolutions. DeGolyer Library will not scan photographs to be delivered via e-mail. All digital reproductions must be paid for in advance.

Photographic reproductions: DeGolyer Library will normally produce digital photographic prints, in black and white or color, up to 8.5” x 11”. Prints are normally available in glossy finish, with a border. Please contact the DeGolyer staff to inquire about obtaining copies in other sizes and/or finishes. All prints from digital files must be paid for in advance.


No further use of reproductions is authorized without obtaining the prior written permission of DeGolyer Library. Credit must be given to DeGolyer Library when library material is published, exhibited or shown outside library premises and should read: DeGolyer Library, Southern Methodist University, Dallas, Texas [this line must be accompanied by the collection name and the manuscript or photograph collection number.]


Permission to reproduce DeGolyer materials does not constitute permission to publish.

  1. Please contact DeGolyer Library to request permission to publish photographs or other illustrations. Such permission will be granted in writing for one-time use. Publishing includes any form of presentation, such as printed publications, web sites, exhibits, public display, etc.
  2. Fees are due upon publication, with subsequent uses subject to additional fees. This fee may be waived for non-profit organizations or scholarly publications. For commercial uses, a different fee schedule applies, a copy of which the library will supply.


We provide 15 minutes of search time gratis. For requests requiring more time, please contact the Library for availability of independent researchers or make a personal visit.

Image: [Detail of Missionaries Performing Music for American Indians]
Engraving, by J. Amillo, in Luis María de Moxó, Barón de Juras Reales, and Benito Maria de Moxó y de Francoli, Archbishop of Charcas (1763-1816), Entretenimientos de un Prisionero en las Provincias del Río de la Plata…
(Barcelona: Imprenta de José Torner, 1828).

Application for Use

Fee Schedule

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